Office Manager (m/f/d)

• Mini-job (fixed-term, 1 year) or part-time (permanent), 10–20 hours/week

• Start date: from 15 July 2026

• Primarily on-site at our Munich office (Maria-Theresia-Straße 6); remote work by arrangement only

filu is revolutionising veterinary medicine: we are a growing network of practices across Germany with one goal – delivering modern, high-quality veterinary care in a positive working environment that puts development, co-creation, appreciation, and team spirit first. Our vision means happy veterinary professionals and, as a result, happy pet owners with healthy animals.

You keep the filu holding running smoothly. As Office Manager, you make sure our headquarters team can work without friction – from office organisation to coordinating with external service providers. You're the person who just gets things done.

Office & Administration – You keep the ship afloat.

• Office organisation and equipment: supplies, devices, service providers

• Post and parcel management

• Filing, document management and archiving

• Managing contracts with office service providers (cleaning, landlord, IT hardware)

Team Support Filu GmbH – You make everyone's life a little easier.

• Supporting and coordinating the onboarding of new employees at Filu GmbH (workstation setup, access, equipment)

• Travel bookings and scheduling

• Room management and preparation of meetings and team events

• Supplier and vendor management

Scaling-Relevant – You think beyond today.

• Building, documenting and maintaining processes and templates for recurring admin tasks

• Supporting digitalisation and automation projects, including with AI tools

Professional Skills

• Confident with Google Workspace – especially Sheets, Docs and Calendar

• Experience with digital tools such as Slack, Teams or Notion is a plus

• Basic understanding of legal and regulatory reporting and processes

• General understanding of contracts and contractual relationships

Personal Skills

• Highly organised, self-directed and proactive – you always have the full picture, prioritise independently and keep your topics and interfaces up to date

• Discretion and confidentiality – sensitive information is completely safe with you

• Structured and detail-oriented – precision and clean working practices come naturally to you

• Hands-on mentality – you thrive in a dynamic start-up environment with many parallel and shifting topics

Interpersonal Skills

• Strong communicator with a fine-tuned sense for different stakeholders – internal and external

• Service-oriented without being a pushover – you love helping but also know when to draw a line

• Team player in a fast-growing environment – you handle change well and are always happy to support across departments

Languages: German min. C1, English min. B1

MORE THAN STANDARD BENEFITS We offer you a culture and working environment that puts your professional and personal development front and centre.

BE PART OF OUR HERD

• A structured, close-knit onboarding.

• Regular feedback and a collaborative team that has your back – where mistakes are treated as learning opportunities.

• Close collaboration with an interdisciplinary team across different areas.

MAKE AN IMPACT

• Bring your experience to help us continuously improve.

• Grow with us step by step and take on more responsibility.

FEEL VALUED

• 28 days of holiday plus 2 additional days for social projects.

• Extra benefits including a budget for your mental and physical wellbeing, subsidies for mobility or fitness, and regular team events.

1. Send us your application – your CV is all we need for a first impression. We'll get back to you as soon as possible by email or phone.

2. First introduction | Short intro & culture fit | 30-min video call

3. In-person meeting | Office tour | Tasks, expectations & getting to know each other | with Lena Sauerwein